Event signage software: screens, licences and kit for your event dates
Your event screens can sell ad slots to sponsors and local businesses too. Try Ad Spaces on every plan. Event organisers need signage that works on the day, not a six-week procurement process. NowBoard lets you set up session schedules, wayfinding, and countdown screens in hours. Update from your phone when the programme changes. Pay only for the days you need.
We quote each event: Player Licences for your dates, the hardware and help with set-up. See the event package.
The printed programme is wrong by lunchtime. Attendees keep asking where things are.
You spent three days laying out the conference programme. It went to the printers last Thursday. By 10am on the day, there are two room changes, one speaker running 25 minutes late, and a breakout session that has been moved to accommodate an unexpected extra delegate group. The printed programme in 400 people's hands is now wrong, and there is nothing you can do about it except station someone at the door of the wrong room to redirect people.
Event digital signage exists to solve this. A screen at each entrance showing the current session and what's next. A wayfinding board at reception showing which room each track is in. A schedule board that you update from your phone and that every screen reflects within seconds. When something changes, and something always changes, your attendees see the correct information before they walk to the wrong room.
Running an event or pop-up?
Screens, Player Licences and kit for your dates. We quote each event.
Ready-made event templates: your programme on screen in minutes
These Boards are designed for conference and event environments: large text, clear layouts, readable from the back of a room or across a busy venue atrium.
How event managers use NowBoard on the day
Every attendee knows what's on, when, and where: without checking a programme
The Session Schedule Board shows your full conference programme on screen. Times, session names, speakers, room allocations. When a session overruns and you push the afternoon programme back by twenty minutes, you update the schedule from your phone and every screen reflects the new times. Attendees see the current programme on screens throughout the venue: at entrance points, in corridors, beside each room. No more queues of confused delegates at registration asking what is happening next.
A screen outside each room showing what is happening now and what is coming next
Place a tablet or small screen outside each breakout room or conference space showing the current session and the one following. Delegates approaching a room see immediately whether this is their session and how long it runs. Room changes, a common occurrence in multi-track events, update on every relevant screen simultaneously. The Now & Next Board is the simplest way to eliminate the "is this where the marketing track is?" cluster of people blocking the corridor entrance.
Build anticipation and keep delegates oriented with countdown screens at registration
The Countdown Board is particularly effective at registration, in networking areas before opening, or during breaks before a keynote. It shows the time remaining until the next major session: and when it reaches zero, you update it to show the session in progress. Use countdown screens in sponsor exhibition areas during breaks to signal to delegates how long they have before the next session. It reduces the flow of people suddenly rushing back at the last minute because they lost track of time.
Direct delegates to the right room without stationing staff at every junction
The Wayfinding Board shows which sessions are in which rooms, floor by floor, along with any registration points, catering areas, and toilets. For multi-floor venues or venues where conference space is spread across a building, wayfinding screens at key decision points dramatically reduce the number of delegates asking for directions. When room allocations change, as they often do in the final days before a large conference, you update the wayfinding screen once and every display across the venue corrects immediately.
From sign-up to live screens on the day of your event
Tell us your dates
Send your event dates, venue and number of TVs. Get a quote for the Player Licences and hardware you need.
Build your Boards before the event
Set up your session schedule, wayfinding, and Now & Next boards in advance. Add your event branding. Preview exactly what will appear on screen. Invite your team so they can make updates on the day.
Connect screens at the venue
Plug NowBoard Player Pro devices into venue TVs or bring your own screens. Alternatively, display NowBoard on a laptop or tablet in browser mode, no hardware required for a simple single-screen setup.
Update from your phone throughout the day
When something changes (and it will) update your Boards from your phone. Every connected screen refreshes within seconds. No running between rooms with printed notices. No radio calls to someone at a screen.
Why event managers choose NowBoard over venue AV systems
No waiting for the venue AV team
Most venue AV systems require a technician to update screens. With NowBoard, you update from your phone. Schedule changes go live immediately without involving anyone else.
Works on any screen
NowBoard Player Pro devices work on any TV or monitor with HDMI. NowBoard also runs in any modern browser, handy for laptops or tablets. Use venue screens, bring your own, or mix both.
Hire for the days you need
Hire by the day or by the month. We quote each event. See the event package.
Team access on the day
Add your event team to your NowBoard account. Your registration coordinator updates the schedule. Your AV contact updates technical session information. Everyone has the access they need.
Offline resilience at venues
Venue wifi is not always reliable. If the connection drops the screen keeps showing the last Board it loaded.
Reuse across multiple events
Your NowBoard account persists between events. Build templates for your recurring conferences and adjust content before each one. Monthly subscribers get a ready-to-update setup for every event.
Common questions from event managers about NowBoard
How quickly can I get screens set up before an event?
Most event managers have their first screen live within an hour of signing up. Creating a Board, adding your session schedule, and connecting a player to a screen takes less time than most venue briefings. For a more complex multi-room setup, allow an afternoon the day before your event.
Do I need dedicated hardware?
Not necessarily. For simple setups, NowBoard runs in a browser on any laptop or tablet, plug the device into a screen via HDMI or use a tablet with a stand. For a more permanent or professional setup, a NowBoard Player (£149 ex VAT, UK only) or Player Pro (£199 ex VAT) gives you a dedicated device that connects directly to any HDMI screen.
What are the options for a one-off event?
The event package has Player Licences for your dates, NowBoard Player Pro hardware, help with set-up and a refundable deposit on the hardware. We quote each event. See the event package.
Can I update the schedule from my phone during the event?
Yes. This is one of the core reasons event managers use NowBoard. Open the NowBoard dashboard on your phone, edit the session, and save. Every connected screen updates within seconds. You do not need to be near the screens.
Can I give my event team access without giving them access to everything?
Yes, as Admins, with no per-seat charge. Admins can change any screen today. Roles that limit someone to certain screens are coming.
What happens if the venue's wifi is unreliable?
If the connection drops the screen keeps showing the last Board it loaded. For mission-critical event signage, we recommend connecting NowBoard Player Pro devices to a dedicated event network or a mobile hotspot.
Screens for your event, ready on the day
Tell us your dates, venue and number of TVs. We quote each event.